MySaleManager.NET - The automation software solution for kids consignment sales
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"Great system and VERY easy to implement. I am very happy with the switch. NO regrets! :)"

A Sale Owner in OH




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How It Works

See Sale Manager in action at the Growing Kids Consignment Event!
Getting Started Online Consignor Registration
Online Worker Signup Online Barcode Ordering
Online Mailing List Administration Portal
Fees Using MySaleManager.NET data at your sale
Our Point-of-Sale Software Other info you need to know
Consignor Item Entry/Tag Printing Drop Off Appointment Scheduling


Getting Started
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  • Click on the Sign Up! option in our menu at left.
  • We will contact you and begin the process of getting your existing data loaded into your MySaleManager.NET account.
  • We will send you an invoice for your first sale's fees. Payment can be made by check or credit card (via paypal). Once we receive your payment we will activate your account and send a welcome email which contains your Admin Portal login information and links to place on your website.
  • Once you receive the welcome email, your MySaleManager.NET plan is fully operational and ready to go.
Online Consignor Registration
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  • We provide you the link to use on your website so consignors can register online with your sale. The link will open a new window formatted to look like your consignment sale's website.
  • Returning consignors login using their consignor # and password to validate their identity and then choose to register for your upcoming sale. You are also provided with a link new consignors use that takes them directly to the new consignor registration form.
  • When a consignor registers, they receive an automated email confirming their registration and reminding them of their consignor number and your upcoming sale dates. Sale owners can also choose to receive an email for all consignor registrations.
  • Registered consignors have the option of "un-registering" for your sale if they see they will not be able to participate. Sale owners also can choose to receive email notification of these events.
  • NEW! Sale owners now have the option of letting consignors see their estimated earnings during the sale. When enabled, consignors can view their estimated earnings on their menu right after they log in.
  • NEW! Sale owners can now add consignors to a "Prohibited List", which will cause that consignor not to be able to register online for your consignment sale.
  • You can log into your Admin Portal at anytime and do the following related to consignor registrations:
    • View or print many different reports such as a consignor list or registered consignor list.
    • View referral information given by consignors.
    • Look up and edit a consignor's information.
    • Register a new or returning consignor. (This is useful when you have consignors calling you to register).
    • Send customized email messages to all consignors, registered consignors or unregistered consignors.
    • Download your consignor data.
    • Enable or disable consignor's ability to view their estimated earnings online.
    • Add or remove consignors from the Prohibited Consignors List.
Online Worker Signup
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  • We provide you with a link you will use on your website to allow workers to view and sign up for your work shifts. It will open a new window formatted to look like your website.
  • NEW! We provide you with a link so anyone can view your available work shifts without having to login. This is an especially nice feature because it saves you from having to maintain a separate page on your website of all your volunteer shifts. Just use this link and your latest volunteer schedule is displayed.
    • You have full flexibility of creating an unlimited number of work shifts, work shift length and number of workers on each shift.
  • You choose who will be allowed to work at your sale - registered consignors only or anyone.
  • You can choose how many shifts your workers are allowed to sign up for at each sale.
  • When a worker signs up for a shift, they receive an automated email letting them know they are signed up and reminding them of their work shift date/time. Sale owners can also choose to receive an automatic email notification.
  • Workers have the ability to leave or change their work shift until the date set by you in your admin portal. After that they will contact you directly.
  • You can use your Admin Portal at anytime to do the following:
    • Register someone for a volunteer position
    • View and print a work shift status report, which shows all open and filled positions and who has filled them.
    • View and print a Worker Sign-in Sheet for use at your sale.
    • Add or delete work shifts or change the number of available positions for a shift.
    • Send a customized email to your workers quickly and easily.
    • Generate worker reminder emails that can be sent automatically.

Consignor Item Entry/Tag Printing
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  • Online Item Entry and Barcoded Tag Printing is available only to sales that choose to use Inventory Mode.
  • Although consignor tags are automatically printed with barcodes, Use of the barcode is optional. MySaleManager.NET's Point of Sale software allows for manual entry, and all the information needed for manual entry is easily readable on the printed tag.
  • We provide you with a link that allows your consignors to enter their items online, work with their inventory and print their barcoded tags. This link will open a new window formatted to look like your website.
  • Consignors go online to enter their items. The item entry screen is designed to be easy to use, with common fields holding their data between item entries. Consignors can easily edit their already entered items using "in place editing" - they can edit an item directly in the list without having to reload the page!
  • Consignor tags are printed directly from the information entered by the consignor.
  • Sale owners have the option of limiting the number of items a consignor can bring to the sale. Consignors will not be allowed to have more than this number of items in their inventory (optional).
  • Consignors can see a report of sold items during your sale (optional) and their inventory list is updated with sold items once your sale is complete (optional).
  • If you have special formatting requirements for your tags, let us know and we can create a tag format just for you!
  • Sale owners can use the admin portal at any time to do the following:
    • Enter items for consignors and/or print consignor barcoded tags
    • View a report of items entered per category, which is great for helping plan the number of racks/tables needed at the sale.
    • View a report of inventory entered for a consignor

Online Barcode Ordering
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  • Online barcode label ordering is limited to sales that ARE NOT using Inventory Mode. If you are interested in barcoded tag printing, read here
  • Using barcoding at your sale is optional. MySaleManager.NET's Point of Sale software also supports a "manual entry" mode for items that do not have barcodes.
  • Equipment: If you choose to use barcoding at your sale, you will need a barcode scanner at each check-out station (see details below). Your sale will also need one barcode label printer (see details below). You are not limited to using any particular hardware, but MySaleManager.NET system is fully tested and compatible with the following barcoding hardware:
    • Barcode Scanner: Metrologic MS9520 Voyager PS2 Keyboard Wedge or USB Models (approximately $120.00 ea. retail - much cheaper on Ebay)
    • Barcode Label Printer: Zebra LP 2844 Direct Thermal attached via Serial Port or Parallel (USB not supported) (approximately $350.00 ea. but much cheaper on Ebay)
    • Barcode Label Stock: 2.25" x .75" Zebra Direct Thermal Label Rolls. (part # 800522-075)
    • You are by no means limited to the above hardware...this is simply our recommendation because it has been tested and is guaranteed to work with our system.
    • Don't be overwhelmed at the thought of barcoding hardware. All of this is very easy to set up and we will be happy to give full assistance to our clients to make sure you get everything set up properly.
  • HOW LABEL BARCODING WORKS:
    • We provide you with a link to allow consignors to order barcodes. This link will open a new window formatted to look like your website.
    • Consignors order barcodes by entering the number of labels they want at a given price. Barcode entry is fast and easy for your consignors. They do not have to enter all of their items one by one. Consignors love the easy ordering process!
    • When a consignor completes a barcode order, the sale owner will receive an email with the barcode order attached. The barcodes are easily and quickly printed using the Point of Sale software and the barcode label printer attached to that computer.
    • Each barcode order is assigned a batch number for easy tracking. You can login to your admin portal and notify consignors of the status of their barcodes (printed, ready for pickup, etc.). The consignor will receive an automatic email notifying them of barcode status changes you make so they will know when their barcode order is ready to pick up.
    • You have the flexibility of determining how your consignors get their barcodes. You can enter specific barcode pickup instructions that are displayed to the consignor when they place their barcode order.
    • Consignors tag and prepare their items using whatever specifications your sale requires. Then they simply apply the barcode label onto their tag.
    • You can use your admin portal at any time to do the following:
      • Update barcode batch statuses to let consignors know the current status of their barcodes order.
      • Download any barcode batch files that have been ordered.
      • Enter a barcode order for a consignor that might not have internet access.
  • BENEFITS OF BARCODING:
    • From our experience, we believe our barcoding method works best for both sale owners and consgnors. We use this method at our own consignment sale (800 consignors) and it works very smoothly. The consignors love the ease of ordering and the speed and accuracy that results from barcoding.
      • Why would a sale owner want to print barcode labels instead of asking their consignors to print their own?

        When sale owners print the barcodes themselves they can guarantee the quality of the barcode because you do not have to worry about consignors printing on the wrong kind of paper or with a low quality printer. We use this method at our own sale and have NEVER had a barcode that would not scan or scanned incorrectly, because the high speed Zebra label printer prints VERY high quality barcodes.

      • What is a good way to distribute barcodes to the consignors before the sale other than mailing them?

        We recommend that you find a business to partner with who will act as a "pick-up station" for your barcodes. (Choose a business that your consignors would want to visit and has a good location.) It is a "win-win" for you and the business...you have a location where you can drop off barcodes every few days as you print them and the business gets a lot of extra customers walking in their front door. Some sale owners like to put an advertising flyer in each barcode order for consignors to put up at their workplace, daycare, etc.
Online Mailing List
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  • We provide you with a link to place on your website, which opens a new window formatted to look just like your website.
  • When someone signs up on your mailing list, they are asked to choose a contact preference: postal, email, or both. This helps you know how to contact them, and helps you keep your mailing costs down by knowing who would prefer to receive email rather than postal mail.
  • You can use your Admin Portal at any time to do the following:
    • View and print a listing of your mailing list.
    • Download your consignor list, worker list and/or mailing list in a format which can be easily imported into almost any software.
    • Send email to people on your mailing list
    • Add entries to your mailing list yourself.
Administration Portal
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  • The Admin Portal is the place where you manage all aspects of your MySaleManager.NET account.
  • You are provided with a login and password so your access is secure and you can login anytime. No one can access your data without the portal userid and password.
  • Use the Admin Portal to manage your account for such things as (not a complete list):
    • Setting up each new sale.
    • Change your notification preferences - what you want to be notified of, and what email addresses to use.
    • You can download your MySaleManager.NET database at anytime. We backup your database regularly so you don't have to worry about losing your data.
    • Add/Edit and Register/Unregister consignors
    • Add/Edit/Delete work shifts and Assign/Unassign workers
    • Update barcode batch statuses and download barcode files for printing (for sales not using Inventory Mode only)
    • Work with/view items entered by consignors and print barcoded tags for consignors (for sales using Inventory Mode only)
    • View and print reports covering all aspects of your sale data (consignors, workers, etc.).
Fees
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  • How much does it cost?

    • Your first sale is only $199.00 no matter how large your sale is. There are no other fees.
    • After your first sale, you are charged $199 + 50 cents for every consignor OVER 199 that you had at your last sale.
    • Some fee examples:
      • You pay $199 for your first sale. At that sale, you had 178 registered consignors, so your fees for your next sale will be $199. (because you are not over 199 consignors)
      • You pay $199 for your first sale. At that sale, you had 436 registered consignors, so your fees for your next sale will be $317.50
    • We bill every January and July for continued service. Your account will stay active until your next invoice due date, at which time it will be deactivated if payment has not been received.
    • We do not charge setup fees as long as you use the formatted Excel spreadsheet we provide to import your data or you choose to allow your consignors to be assigned new consignor numbers. If you need to use another method to import your data, a small setup fee may apply. We will always let you know up front what that fee will be.
    • Fees can be paid by check or by credit card using paypal. Instructions for using paypal are included on your invoice. Your invoice will come from HIGHERLOGIX, which is the parent company of MySaleManager.NET.
Using MySaleManager.NET Data At your Sale
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  • Many consignment sales do not have internet access at their sale, so MySaleManager.NET requires that you "download" your data file before your sale begins and copy it to one of the computers at your sale. Some of the online features of your MySaleManager.NET account will be disabled during your sale dates. The online functions are not needed during your sale since all the functionality is also built into the point of sale software and is uploaded back to MySaleManager.NET at the end of each sale. It is also handy because once your sale begins, you do not want important activity taking place on your website, that you are not aware of immediately.
  • After your MySaleManger.NET online services are disabled, log in to your Admin Portal and download your database. You will then just copy that file into the point of sale software's installation folder on a computer at your sale and all of your data will be available to you in the point of sale software. You can continue to register consignors, print barcodes/barcoded tags, etc. with the computers at your sale.
  • After your sale is complete, just upload that data file back to MySaleManager.NET using your Admin Portal and all of the changes you made during the sale will appear online.
Our Point-of-Sale Software
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  • Called "Sale Manager", the Point of Sale software we provide you is one of the best features of the MySaleManager.NET program.
  • SALE MANAGER, our Point of Sale software offers the following functions, plus many more...
    • Performs all standard point of sale functions including:
      • Entering purchased items via barcode scanner or manual entry.
      • Editing and reviewing completed transactions
      • Printing receipts
      • Option of calculating sales tax. You set your local tax rate in the program.
        • NEW! For sales using Inventory Mode - sales tax can optionally be assigned to certain categories and not to others. Items in categories that are not marked as taxable will not have sales tax charged.
      • Consignor number verification, so sales are credited to the correct consignor. This is especially useful when using manual entry instead of barcoding.
    • Includes a "Consignor Check-in" feature for managing participating workers and consignors.
    • Allows you to register/unregister new and returning consignors for your sale. It also allows you to edit consignor information.
    • Allows you to print barcode orders you receive from the website, as well as individual barcode orders during your sale (or barcoded tags for sales using Inventory Mode)
    • Tracks all of your transactions during your sale and allows you to go back and review individual transactions.
    • Easy setup and configuration.
    • Runs in a simple network environment and you can run it on as many computers as you need.
    • Allows you to review your sale statistics at any time during your sale. Some of the statistics provided are:
      • Total revenue, total revenue per sale day, total revenue per consignor
      • Total items sold, items sold per day, total and percent of items sold at discount
      • Total sales tax collected
      • Average price per item sold and average price for items sold per day
      • And many more...These are great tools to help you understand your sale, the effectiveness of your marketing and for projecting revenues/profit of future sales.
    • Allows you to set the program into "discount mode". In discount mode, Sale Manager will automatically discount items NOT marked with "No Discount" on the barcode during that day. You can set the day and discount percentage. This discount mode is also supported for manual entry.
    • Generates seller reports at the end of your sale. You can generate these in Excel format or HTML format (great for sending in email). Sale Manager automatically does all the calculations and you can set up to 5 additional fees, such as consignor fee, etc.
Other Information You Need to Know
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  • Remember that barcoding is optional. If you have a smaller sale and you don't feel you are ready for barcoding, you can still use all the features of MySaleManager.NET...just don't use the barcoding link on your website and use the point of sale software in manual entry mode.
  • Consignor numbers are automatically assigned by the MySaleManager.NET system. When you sign up, you choose the starting consignor number and MySaleManager.NET assigns numbers sequentially from there.
  • The point of sale software we provide you with is designed specifically to work with this system and will not function properly if not using MySaleManager.NET data.
  • We make every effort to support our sale partners. If you have any questions or problems with your account, we will do everything in our power to resolve them as quickly as possible. This system has been used to operate consignment sales for over 4 years.
Drop Off Appointment Scheduling
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  • We provide you with a link to place on your website that takes the consignor to your Drop Off appointment schedule, which is formatted to look just like your website.
  • You have complete flexibility for setting up your Drop Off schedule (times, dates, number of appointments for each time period, etc.)
  • Your consignors are sent an automated email with the date/time of the Drop Off appointment they signed up for. You as a sale owner can also choose to get automated notifications when someone signs up for a drop off appointment (optional).
  • You can use your admin portal at any time to do the following:
    • Sign up or remove a consignor from a drop off appointment.
    • Modify your Drop off Appointment schedule.
    • View or print a detailed report showing your Drop Off appointment schedule, including contact information for each consignor signed up.
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